Correct Name on EPF Account and Other Details Online Using These Steps

Most of the time, the name and date of birth details in the EPF account don’t match details in the Aadhaar. If left unchanged, there can be unnecessary hassles during EPF amount withdrawal. It is important to update your EPF account with the right details at the earliest to avoid any troubles later. 

 

EPF contribution into an employee’s EPF account is made every month in equal proportion, both by the employer and the employee. This is more of a kind of forced savings scheme issued by the Government of India, which helps employees amass a retirement corpus. 

Most of the time, the name and date of birth details in the EPF account are incorrect, i.e. they don’t match with the details mentioned in the Aadhaar. If left unchanged, such discrepancies can cause unnecessary hassles during EPF amount withdrawal. Thus, it is important to update your EPF account with the right details at the earliest to avoid any troubles later. 

EPF name correction is a simple process which can be done online as well as offline with the help of EPF name correction form. Download EPF name correction form from here.

EPF name correction online

change name in epf account
To change or update your credentials online on the EPFO unified portal, you will need the following details:

  • An active UAN (Universal Account Number)
  • Aadhaar number
  • Access to EPFO Unified Portal
  • An online request from your employer to the EPFO

Before embarking on EPF name correction, ensure that the information on your Aadhaar card is accurate. This is because your updated details will get verified against your Aadhaar, and if the credentials don’t match then the update won’t happen. So, make the changes in the Aadhaar first and update it with your EPFO account before changing your name and other credentials.

The online process for how to change name in PF account through online, which employees should follow is outlined below:

Step 1: Go to the EPFO Unified Portal and log in with the UAN and the password.

pf correction form

Step 2: On the new page, go to the “Manage” option on the menu bar and select “Modify Basic Details” from the dropdown.

epf name correction form download pdf

Step 3: On the new page, enter the right details as mentioned in the Aadhaar. The system would verify your details with the Aadhaar database. After entering the details, click on “Update Details”.

epf name correction online

Step 4: Once you click on “Update Details”, the request will get submitted to your employer for approval. Before the employer submits the request to the EPFO, the employee has the option to withdraw their request by hitting the “Delete Request” button.

pf name correction form

EPF name correction form

Name correction can be done offline as well as by submitting the EPF name change form to the Regional PF Commissioner. This form is more like a joint declaration letter between the employee and the employer, addressing the Regional PF commissioner. So, you must stick to the following EPF name change letter format in your EPF name correction form:

  • The letter should be addressed to the “Regional PF commissioner”.
  • The subject should be “Joint declaration by the member and the employer”.
  • The body of the letter should mention that your employer has entered the wrong details in the EPF account and that you are writing this request letter to make corrections to the existing details.
  • Next, create a table of three columns and provide particular details which you need to change. The table must mention the incorrect entry plus the corresponding right entry. 

The EPF correction form is applicable for correcting the following types of errors:

  • Incorrect name
  • Incorrect name of father or husband
  • Incorrect EPF or EPS account numbers
  • Incorrect date of birth
  • Incorrect date of joining the company
  • Incorrect date of leaving the company

 All these particulars will be specified in the form. You must only fill the required ones that need correction. After filling the form, mention the list of documents you are providing as proof to support your correction request.

Attestation requirements:

  • Attach a copy of proof of your name and self-attest it with your sign
  • Enter the name of the authorised signatory for the company
  • The authorised signatory must sign the form followed by the company stamp

Below is the format of the EPF name correction form:

pf name change

How to update father’s name in EPF

Do you want to update or make corrections of your father’s name or date of birth in the EPF account? Are you wondering about how to change father name in UAN? You can do it with these simple steps:

  • The process for updating the father’s name, husband’s name, or date of birth is the same as that of the EPF name correction process. You must fill the joint declaration form and enter the appropriate details that need to be corrected. 
  • After you fill the form, get it signed and stamped from the authorised signatory of your company. Then, submit it to the Regional PF commissioner. You should also attach the form with event documents as proof to support the required correction.

Documents accepted as proof

  • Aadhaar card
  • PAN card
  • Voter ID
  • Ration Card
  • Copy of bank passbook
  • Driving licence 
  • Passport
  • ESIC ID card
  • Date of birth certificate
  • Education certificate
  • Copy of electricity bill, water bill, telephone bill

Issues caused by errors in EPF details

Usually, wrong EPF details create an issue during EPF withdrawal. When you file your claim for withdrawal of EPF money, your claim will be verified with the details provided by you during the EPF registration. If the details are mismatched, your claim will not be approved. This will result in a lot of hassles, as you would have to first change your credentials in the EPFO unified portal and then apply for your EPF withdrawal again. So, let us check out the common errors or mistakes that can reject your EPF withdrawal application:

  • Any incorrect or misspelt data entry during the initial registration can lead to the refusal of EPF amount withdrawal application.
  • The member should provide the nominee details. Absence of nominee details can create hassles while applying for EPF claims or lead to rejection of claims application.
  • The date of joining should be mentioned correctly in your EPF account. This date is important as it helps calculate your EPS pension and the total months and years of EPFO contribution. These factors are essential in deciding if the withdrawal amount is free of taxes or not. Thus, an incorrect date can create hassles while withdrawing the EPF amount.
  • Correction in the name after marriage happens mostly with women, who adopt the surname or title of their husband’s family after marriage. Sometimes people plan to change their surname and titles, even without marriage. If you have done so, then you must let the new name reflect in your EPF account. It will avoid any hassles later during EPF withdrawal. 

You can change your name in your EPF account by filling the authorised form and submitting it to EPFO. If you have already changed your name in your identification documents or even your bank records, then you must change your name with EPFO at the earliest. With the EPF name correction form, you must also provide a copy of your marriage certificate as proof. However, if you have not made any changes to your linked bank account, then you don’t have to change the name in the EPF account. Your bank details and your EPF account details should match to facilitate an easy withdrawal.

This is how to change name in PF account, both online and offline easily. You can follow the online process or the offline process and submit the EPF name correction form with the Regional PF commissioner.

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One of the prime contributors for this blog. I have 5 years of experience in SEO, Digital Marketing, Content Marketing, and have knowledge in topics like Tax, HR, Recruitment & Staffing. A free-spirit with a passion for travelling & music.

Comments

  1. comment-author
    nagaraju

    i have two UAN numbers allotted one is present company and another one is previous company How to merge the two uan numbers into one account ?
    please help me

    1. comment-author
      Rishabh Ranjan

      Hi Nagaraju,

      The EPFO now allows employees to consolidate all the PF accounts and funds under each. With the help of this facility, an employee can merge up to 10 PF accounts under one UAN. To know more about the process and the requirements for UAN merging, I suggest you go through this blog where you will find information regarding merging of UANs under the subheading ‘Merge multiple PF accounts under one UAN’.

  2. comment-author
    Ankit

    Sir, I need your help My father name has wrong updated in my pf account . I have already submitted all the documents by email but still not change my father name. Can you help me.

    1. comment-author
      Rishabh Ranjan

      Hi Ankit,

      I suggest you submit a joint declaration form duly — signed by your employer — along with supporting documents to the PF office and meet the concerned case worker in person for speedy action.

  3. comment-author
    SANKAR

    PF Transfer Claim Status
    Form-13 (Transfer Out)
    CLAIM STATUS – Rejected

    Reason for rejected by field office

    Your Claim [ Claim Id – xxxxxxxxxxxxxxxxx] has been rejected due to :
    1) DOL DIFFERS. CONT NOT RECD FOR 05/19.
    2) FATHERs NAME DIFFERS

    how to change please help me…

    1. comment-author
      Rishabh Ranjan

      Hi Sankar,

      You need to approach the employer and request them to correct information in their master records on their PF account. Details such as date of leaving or date of joining must be correct in order to complete the transfer.

  4. comment-author
    Mohit

    how can i change my father name detail in pf account.

    it is not showing online and i am not able to send directly in pf accounts because of chorona

    can i share the paper by speed post if yes then please send the address.

    1. comment-author
      Rishabh Ranjan

      Hi Mohit,

      The process for updating father’s name, husband’s name, or date of birth is the same as that of the EPF name correction process. You must fill the joint declaration form and enter the appropriate details that need to be corrected.

      After you fill the form, get it signed and stamped from the authorised signatory of your company. Then, submit it to the Regional PF commissioner. You should also attach the form with event documents as proof to support the required correction.

    1. comment-author
      Rishabh Ranjan

      Hi Lalit,

      I cannot understand your query. If you meant to ask about the steps involved in changing your name on the PF portal, then these are the steps that you must follow:

      Step 1: Visit EPFO member portal and log in
      Step 2: Under ”Manage” click on ”Modify Basic Details”
      Step 3: On the right side enter the name that you want to update and click on ”Update” button on the left
      Step 4: After clicking you’ll see the status as ”Pending approval by employer”
      Step 5: Contact your employer to approve the changes
      Step 6: Once the employer approves, it needs to be approved by EPFO; the status will now be ”Pending at field office”

  5. comment-author
    GJ

    I am not working and I want to add Father’s Name then what process I need to follow? I mean can I request PF office directly to add the Father’s name with proof of documents??

    1. comment-author
      Rishabh Ranjan

      Hi GJ,

      You need to contact your employer to update your father’s name in the PF records. Or, you could also log into the EPFO portal with your UAN and password and submit/resubmit your father’s name under Manage > Basic Details.

    1. comment-author
      Rishabh Ranjan

      Hi Aasim,

      Please note that your name and other details should match the Adhaar Card. A request for correction can be submitted on the EPFO portal after logging in with your UAN and password.

    1. comment-author
      Rishabh Ranjan

      Hi Kancharla,

      There are two ways you can do this:

      Online Method:

      Step 1: Visit EPFO member portal and log in
      Step 2: Under ”Manage” click on ”Modify Basic Details”
      Step 3: On the right side enter the name that you want to update and click on ”Update” button on the left
      Step 4: After clicking you’ll see the status as ”Pending approval by employer”
      Step 5: Contact your employer to approve the changes
      Step 6: Once the employer approves, it needs to be approved by EPFO; the status will now be ”Pending at field office”

      Offline Method:

      The process for updating father’s name, husband’s name, or date of birth offline, you must fill the joint declaration form and enter the appropriate details that need to be corrected. After you fill the form, get it signed and stamped from the authorised signatory of your company. Then, submit it to the Regional PF commissioner. You should also attach the form with event documents as proof to support the required correction.

      Bear in mind that the details on the PF portal must match details on your Aadhaar Card. Before you go on and make corrections on the PF portal, please ensure that your Aadhaar card has all the correct details.

    1. comment-author
      Rishabh Ranjan

      Hi Shekar,

      Details on the PF portal must match details on your Aadhaar Card. Before you go on and make corrections on the PF portal, please ensure that your Aadhaar card has all the correct details.

      To make changes in Aadhaar:

      You can update your Address online in Self Service Update Portal (SSUP). For other details updates such as Demographic details (Name, Address, DoB, Gender, Mobile Number, Email) as well as Biometrics (Finger Prints, Iris & Photograph) in Aadhaar you will have to visit Permanent Enrolment Center.

      To correct your name on the PF portal, please follow the steps given below:

      Step 1: Visit EPFO member portal and log in
      Step 2: Under ”Manage” click on ”Modify Basic Details”
      Step 3: On the right side enter the name that you want to update and click on ”Update” button on the left
      Step 4: After clicking you’ll see the status as ”Pending approval by employer”
      Step 5: Contact your employer to approve the changes
      Step 6: Once the employer approves, it needs to be approved by EPFO; the status will now be ”Pending at field office”

      The process for updating father’s name, husband’s name, or date of birth offline, you must fill the joint declaration form and enter the appropriate details that need to be corrected. After you fill the form, get it signed and stamped from the authorised signatory of your company. Then, submit it to the Regional PF commissioner. You should also attach the form with event documents as proof to support the required correction.

  6. comment-author
    Khagendra singh

    My father’s name is not updated on the UN number. Please get two heads pleaded with folded hands. I am very upset with you sir.

    1. comment-author
      Rishabh Ranjan

      Hi Khagendra,

      Father’s name can be updated for your UAN through your employer. You need to contact your employer with Aadhaar details to get your father’s name updated against your UAN.

  7. comment-author
    damanpreet

    I gave a request for a name change which has been approved by the end of employer but it is still pending from EPFO side ,Please tell me how long it will take to approve in my PF account .It’s been a month already

    1. comment-author
      Rishabh Ranjan

      Hi Damanpreet,

      EPFO normally takes 15 to 30 working days for approval. Keep in mind that the length of time for approval depends on the total number of submissions they receive. Considering the current Covid situation, approval might take more than a month.

      To get the status of name correction, you can raise the grievance online here.

    1. comment-author
      Rishabh Ranjan

      Hi,

      You need to contact your employer to update your father’s name in the PF records. Or, you could also log into the EPFO portal with your UAN and password and submit/resubmit your father’s name under Manage > Basic Details.

  8. comment-author
    Ramandeep Singh

    I had requested for change of Name, Gender and updated my adhaar number through manage basic details tab online. My request was rejected by the filed office (remark- submit supporting documents along with clarification from employer).
    I’m not getting any option to upload documents when changing the basic details.
    Kindly advise.
    Thankyou.

    1. comment-author
      Rishabh Ranjan

      Hi Ramandeep,

      The way I see it, you have two options.

      Option 1: Contact your employer with supporting documents.
      Option 2: Directly visit the PF office after submitting the online request again.

    1. comment-author
      Rishabh Ranjan

      Hi Lavkush,

      You can contact your employer to upload your father’s name in the PF portal against your employee UAN. This is the only option available only to employers.

      You could also log into the EPFO portal with your UAN and password and submit/resubmit your father’s name under Manage > Basic Details.

  9. comment-author
    Joy thresa

    Hello sir my father name is not updated in UAN portal mine establishment office is in Mumbai but iam working in Bangalore is there any other options

    1. comment-author
      Rishabh Ranjan

      Hi Joy,

      You can contact your employer to upload your father’s name in the PF portal against your employee UAN. This is the only option available only to employers.

      You could also log into the EPFO portal with your UAN and password and submit/resubmit your father’s name under Manage > Basic Details.

  10. comment-author
    SANDEEP DAS

    SIR MY FATHER’S NAME IS NARENDRA CHANDRA DAS IN AADHAR & BANK PASS BOOK BUT IN PF A/C ITS APPEAR N.C. DAS, SIR PLEASE SUGESE CAN I WITHDRAWAL MONEY WITHOUT ANY TROUBLE.

    1. comment-author
      Rishabh Ranjan

      Hi Sandeep,

      If your Aadhaar is seeded against your UAN as part of KYC, then you can claim PF and pension online. If it isn’t, you need to update your (correct) father’s name as per his Aadhaar card in the PF records. Once the change is administered on the PF portal, you can opt for an online claim without any troubles.

  11. comment-author
    Manish

    Sir I need a help I want to transfer my previous company balance to current company.Previous company is shut down. I placed the request via portal for transfer but the same was rejected stating that your DOJ /DOL is not matching with company records. However the dates mentioned in the pf portal is correct and I have the supporting docs as well.Pls advice how to resolve this

    1. comment-author
      Rishabh Ranjan

      Hi Manish,

      You need to submit the physical transfer form (Form 13) in-person at the PF office along with a cover letter clearly mentioning the details of application rejection in detail.

  12. comment-author
    Krishna

    Hi. I am joining a new company and want to transfer my epf account to the new company. Will a minor error in my father’s name prevent that from happening?

    1. comment-author
      Rishabh Ranjan

      Hi Krishna,

      The records(data) for both the employers — current and previous — should match in order to process the online transfer request.

  13. comment-author
    ANCHIT SHARMA

    Sir My father’s name in UAN is to submit as per my aadhar card or my father’s aadhar card.
    Because as per my aadhar card my father’s surname is different and in my father’s aadhar card it is different.
    So which name I have to mention.

  14. comment-author
    uma

    Dear sir,

    I have to change my father in PF portal so what is the procedure for this.
    Basically i am from Bangalore and working in Bangalore and pf head office is Gurgaon can u suggest me what is the procedure and what to do asap.

    1. comment-author
      Rishabh Ranjan

      Hi Uma,

      You can log into the EPFO portal with your UAN and password and submit/resubmit your father’s name under Manage > Basic Details.

      Alternatively, you can contact your employer to upload your father’s name in the PF portal against your employee UAN. This is the only option available only to employers.

  15. comment-author
    Lavina

    Dear Sir,
    I had previously applied for a PF advance and that was approved. Now I had applied for the final settlement for my PF and it has been rejected thrice. The reason these PF officials are saying is DOJ & DOL and the reason is not mention, and also another reason for rejection is mismatch in father’s name. The employer has confirmed to me and I took see it on the portal that all details are correct. DOJ, DOL, reason, father’s name everything is correct. I do not get it why simply they are going on rejecting my PF. What is the way to resolve this? I had even raised a Grievance query. Till now there is no response from these people.

    1. comment-author
      Rishabh Ranjan

      Hi Lavina,

      I suggest you visit the PF office in person and meet the concerned Section Officer with all your employment details.

  16. comment-author
    Utkarsh Vaidya

    I have 2 member ID’s. I am not able to withdraw my money from the first member id. I tried to get the two accounts merged but the request was rejected twice from EPFO office with the following reasons.

    First Time the reasons were: Your Claim [ Claim Id – BGBNG200750031906 ] has been rejected due to : 1) EPS WRONGLY DEDUCTED SUBMIT ECR REVISION FOR 2019-20 2) FATHERs NAME DIFFERS

    Second time the reasons were: Your Claim [ Claim Id – BGBNG200850077134 ] has been rejected due to : 1) SUBMIT FORM-11 FROM EPLOYER 2) FATHERs NAME DIFFERS.

    I have checked my Father’s name everywhere in the epfo portal and it is correct. Also I have been able to withdraw my money pertaining to my second job. Hence father name cannot be mentioned incorrectly there, right?

    My two Questions are:

    1. How do I get to know where my father name is mentioned incorrectly, is it as Bangalore Regional EPFO Office or my last employer? And how should I get this corrected?

    2. How and where should I update my “Form 11”??

    1. comment-author
      Rishabh Ranjan

      Hi Utkarsh,

      1. Check father’s name updated under both the member IDs. The correction can be made by submitting the joint declaration form along with a valid ID proof.
      2. You need to approach your previous employer for Form 11 (PF Declaration Form).

  17. comment-author
    Ankita kambli

    How much time does pf office take to correct name in pf record as i have submitted documents and form ofline

    1. comment-author
      Rishabh Ranjan

      Hi Ankita,

      EPFO normally takes 15 to 30 working days for approval. Keep in mind that the length of time for approval depends on the total number of submissions they receive. Considering the current Covid situation, approval might take more than a month.

      To get the status of name correction,you can raise the grievance online.

  18. comment-author
    Manjula

    Hello sir,
    My name is Manjula. My father’s name is not updated on the EPFO. I’m unable to update it online. My father passed away 13yrs ago. Wanted to know what proofs are required to update fathers name. Also, I’m married but my surname is not changed yet and I don’t want to change it as well as in all the records it is my father’s surname only

    1. comment-author
      Rishabh Ranjan

      Hi Manjula,

      To update father’s name in the PF records, you need to approach your employer as the option to upload employee details on the PF portal is only available to them.

  19. comment-author
    Venosh

    Hi sir my mothered account mobile number missing and when we have to forget the password otp will send the old mobile number and also Aadhaar has been not updated, I am already given to the joint declaration form at of office please help me how can I solve my problem

    1. comment-author
      Rishabh Ranjan

      Hi Venosh,

      The data mentioned in the joint declaration form has to be approved and uploaded in PF records by the EPFO. Once this is done, you will be able to view the details on the PF portal after logging in with your UAN and password.

    1. comment-author
      Rishabh Ranjan

      Hi Divya,

      You can directly submit a request at PF office with a cover letter stating the conditions of both the employee and the employer i.e., non-availability.

  20. comment-author
    Sudama singh bisht

    In my EPF record name, father name, Date of birth is wrong. My organization is permanently closed in 2003. That time I withdraw the EPF balance but do not withdraw the EPS Balance. Now my age is 60 and I want to apply pension from EPFO. what should I do for correction in records and getting pension.

    1. comment-author
      Rishabh Ranjan

      Hi Sudama,

      You need to submit a written request addressed to the PF office clearly mentioning incorrect details in PF records, and also provide supporting documents. Once the correction is made in the PF records, you can apply for a pension claim.

  21. comment-author
    diwahar

    Hi Rishabh,
    greetings,
    i have issue in transferring PF from old company to new one. Getting following errors .

    ” Your Claim [ Claim Id – TNMAS201250155094 ] has been rejected due to : 1) TRANSFER IN AMOUNT RECEIVED WITH EQUAL EE AND ER SHARE, NOW EPS REMITTED THIS NEEDS CLARIFICATION 2) FATHERs NAME DIFFERS”

    I tried to check father name in basic details in epf portal , but since aadhar seeded its not allowing any changes.

    kindly advice on how to proceed further.

    1. comment-author
      Rishabh Ranjan

      Hi Diwahar,

      In this case, you need to contact your current employer to seek clarity on EPS contributions as you were not a part of EPS while serving the previous employer.

  22. comment-author
    Kiritpatel

    Dear sir
    i am an employee my employer having a differ in following two details
    please give solution and suggestion for rectification
    also give clarity can i help him to correction online portal with athested supporting document like
    [1] Adharcard [2] LC [3] Voter card [4] PAN Card [5] Bank Passbook
    All having a updated
    please give steps to steps guideline
    ThankYou

    1. comment-author
      Rishabh Ranjan

      Hi Kiritpatel,

      Query is not clear.

      If the query is related to your name, Date of Birth and Gender correction, the same can be done online on the EPFO portal by logging in with your UAN and password.

      To upload KYC Details such as Aadhaar, PAN and Bank account details, you can have the same updated through your UAN login or you can take the help of your employer to upload the KYC details from their end.

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