How to transfer PF from the old company?

For an employee, switching jobs is a given. But what about PF accounts? Should the employee transfer the funds or withdraw it? Experts say that transferring PF is wiser than withdrawing as it doesn’t attract tax — here’s why.

Under the EPF scheme, a part of the employee’s salary is reserved for the provident fund. An employee can contribute a minimum of 12% of the Basic or even more towards the PF fund, unlike an employer who cannot contribute more than 12% of the basic salary of the employee towards EPF.

This PF amount, along with interest helps an employee get a lump sum amount during retirement. The process for PF Transfer is seamless and straightforward with UAN (Universal Account Number). The Employees Provident Fund Organisation (EPFO) has made provision for employees to transfer EPF from the previous employer to a new employer with ease.

An employee has the option to get the claim attested either by the current employer or the previous employer in the online PF transfer. Once the employee submits the PF transfer form online, the employer will verify, approve and submit the request online through the portal.

Why transfer PF?

An employee need not close the EPF account with the previous employer while switching job, instead can transfer the PF account to the new employer. PF fund is regarded as a safe long-term investment for employees which is backed by the government of India.

Therefore, if an employee is working and wishes to continue working by switching jobs, then it is recommended to make EPF transfer than withdrawing as the PF amount remains as ideal savings for retirement. You can raise your grievances online through a tool called Grievance Management System.

Required documents and information

The information or the documents an employee should keep ready to submit an EPF transfer online include:

  • Revised Form 13
  • Valid Identity Proof (Aadhar, PAN or Driving License)
  • Old and current details of the PF account
  • The registered mobile number provided at the EPFO website should be active.
  • An active UAN in the UAN portal
  • An approved e-KYC from the employer
  • Current employer’s details
  • Establishment Number
  • PF Account Number
  • Bank account details of the salary account

An employee needs to meet the above requirements to proceed with an online claim submission in the EPFO portal. If not then an employee can visit the e-SEWA portal which is managed by the EPFO to seed the KYC and other details required.

Step by step transfer procedure for PF transfer online

Follow the simple steps below to transfer the PF fund quickly:

  • Login to the EPFO portal online using your UAN and password.

provident fund

 

  • Under the main menu of the home page, click on the ‘online services’ tab and select the option ‘Transfer request.provident fund
  • Now you see a page open with your personal details.

provident fund

  • Verify that your EPF number, date of joining, date of birth and other details are correct, otherwise, your claim will not be processed. 
  • Once you verify your personal details, you need to submit the transfer request for attestation by selecting the previous employer or the current employer option. 
  • Your PF account details of the previous employer would appear on clicking the ‘get details’ tab.
  • Once you fill in the details of your employer and click on submit, an OTP will be generated to your registered mobile number. 
  • Once you receive the OTP, complete the authentication by typing the OTP received in the space provided and click on the ‘submit’ button.
  • Now a self-attested copy of your online PF transfer request can be submitted to the employer you have selected within 10 days of submitting the request in the portal. 
  • Your employer will also get the notification of the PF transfer request online.
  • After verifying the details of the employee, the employer approves the EPF transfer request digitally to the EPFO portal, which will then process the claim.
  • Once it is approved, you can find the PF transferred to your new account with the current employer.
  • You can also track the status of your PF transfer online by clicking on the Track claim status tab under the online services dropdown on the EPFO website using your EPFO member login ID.

provident fund

Conclusion:

In any employee’s mid-career, switching jobs between PF registered companies is a usual thing, but to keep an employee’s PF secure choosing to transfer the PF is wiser than withdrawing. Another important note with a tax point of view is that withdrawing PF funds within five years of employment attracts tax.

Your UAN account serves as an umbrella to consolidate all the PF funds lying in different member IDs of your previous jobs into one. The EPFO portal saves you from running to different places to get your own money.

FAQs

1) Is there a way to know the status of my PF transfer, advance or settlement that has been submitted to the EPF office?

Yes. Members can redirect to the EPFO passbook page, log in with their UAN and password and get all the information regarding the status.

2) Is the EPFO member intimated about the PF transfer affected?

Members can request a copy of the Transfer Certificate (Annexure-K) — issued to the transferee PF Trust or the Regional P.F. Commissioner/P.F. Trust — giving full details of the transfer from the EPF office.

3) Does a member have to be enrolled under EPFO all over again in the case of a transfer between one establishment to another?

The EPFO has to be enrolled as a member under the new employer or establishment and to get the PF funds from the old employer.

4) How are PF funds paid to the EPFO member if accumulations from the past are not transferred on cancellation of exemption?

It is the duty of the local Regional Provident Fund Commissioner (RPFC) to ensure the transfer of cash and securities. The RPFC will also arrange a transfer of the PF dues to the EPFO member.

5) Is there a provision for the transfer of a member’s PF account in case there is a change in establishment?

When changing employers, a member must always get the PF account transferred from the previous employer to the current employer by submitting Form 13(R). Alternatively, the member can also request for a transfer online by logging into the EPFO portal with a valid UAN and password.

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Shalini L
Shalini L

One of the prime contributors for this blog, Expertise in Staffing and Recruitment, Content Strategist by Profession. A Music Lover & Traveller by Choice.

Comments

  1. comment-author
    Ranjith C

    Hi,
    Thanks for sharing the detailed process. But I don’t have a current employer and I missed to transfer my PF account while working in the 2nd company. I worked in 2 companies in total, but the first company’s PF account is not linked to UAN created by my 2nd employer. So in EPFO website only one PF account is linked and the other account is not able to be linked. It says “No data found against this Member ID: WHEN checking previous employment details. In service history also it shows only the 2nd company details. So the details of my first company is missing and there is no option to link the old one as I am no longer employed in India right now.
    Is there any way to link my old PF account to my UAN number or transfer it?
    Please let me know if you have some solutions. Thanks in advance.

    1. comment-author
      Rishabh Ranjan

      Hi Ranjith,

      You need to submit the physical PF transfer form (Form 13) through the current employer by filling the details of First employer in Previous Employer Column (Part B) and Current employer details in Part C in order to transfer the PF accumulations to the latest UAN.

  2. comment-author
    Soumili Bhattacharyya

    Hello,
    I have worked for two companies in total ,both were eligible for PF deductions, now I am no more employed.In both the companies I had the same salary account but when I am opening the PF portal online ,only details of the first company is shown.What about the second company can anyone please help.

    1. comment-author
      Rishabh Ranjan

      Hi Soumili,

      PF contributions are made on the basis of the employee’s UAN. Once you move from one company to another and wish to transfer PF accumulations from the previous to the current employer, you need to apply via an online transfer form online. Please note the PF code — with it you can view the PF contributions (made by the current employer and transferred amount) in your e-passbook.

  3. comment-author
    Sachin Majhi

    Hi I have served more than 10 years in a company, after switching to the new company (5 years ago) i have withdrawn the PF (not transferred). In the current company I have EPF, in November I will be 58, Is there any way to be eligible for pension? Please reply

    1. comment-author
      Rishabh Ranjan

      Hi Sachin,

      To answer your question, I need more clarity about the pension withdrawal. You also need to mention if you served for in the company for more than 10 years and also the status of the scheme certificate. If you have, in fact, worked for more than 10 years then you would be eligible for a monthly pension. To let you know more about the eligibility of pension, you need to provide the date of joining (the service) for the current employer.

  4. comment-author
    Randheer

    What is the process for online transfer from private provident fund trust to EPFO ?
    What if previous employer not cooperating

    1. comment-author
      Rishabh Ranjan

      Hi Randheer,

      To transfer PF dues from the previous employer’s PF trust to the current employer’s EPFO Account, you need to submit a hard copy of transfer form (Form 13 ) to your present employer. The processed form will then be forwarded to the respective PF trust to process the transfer claim.

      As for the pension, you can submit the online transfer application form online by logging into the EPFO portal with your UAN and password.

      In case if the previous employer is not co-operating, you can file a grievance online by furnishing details of your previous employer along with specifics of your employment.

  5. comment-author
    Avishek K B

    I want to transfer EPF balance to my current employer from prior to previous employer. How can it be possible ? please guide.

    1. comment-author
      Rishabh Ranjan

      Hi Avishek,

      You need to submit the transfer form online by entering the previous employer’s PF account details or you can submit the manual transfer from (Form 13) which must mention the previous employer as Company A and current employer as Company C.

  6. comment-author
    Sikandar

    Hi Rishabh,

    I would need to withdraw my PF money partially due to some emergency. Here is the scenario- Previous Co. has majority of funds and its not transferred to new employer though I have common UAN linked to both. Also, the new employer has exempted trust So I am not sure how can I claim to withdraw my money. Do I first need to do a transfer to new employer trust and then raise a withdrawal claim ?

    Thanks in advance !

    1. comment-author
      Rishabh Ranjan

      Hi Sikandar,

      You need to transfer your PF dues from the previous employer to current employer by submitting a transfer application. Once the transfer is done, you can apply for a PF advance by logging into the EPFO portal with your UAN and password.

  7. comment-author
    Karanvir

    I worked with company A for 3 years which had its PF maintainer by EPFO. Then I worked with company B for 2.5 years which had its own trust. Both the accounts are linked to my UAN. Now I am not working anywhere. Can I still transfer my PF from company A to company B so that I do a final withdrawal from company B?
    The company B PF department says that I can’t do that as I have left the job now.

    1. comment-author
      Rishabh Ranjan

      Hi Karanvir,

      You can apply for a PF transfer online — from Company A to Company B. If the system doesn’t allow to an online transfer or returns an error, then you can submit the manual transfer form (Form 13) to transfer the PF dues from Company A to Company B.

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