As per the provisions of Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 establishments with 20 or more employees must mandatorily register with the Employee Provident Fund Organization (EPFO). Under the Employee Provident Fund (EPF) scheme, an employee is required to pay a minimum of 12% of basic wages towards the scheme. The employer is also required to make an equal contribution to the employee’s account, but not exceeding 12%.

Universal Account Number (UAN) is a twelve-digit number assigned to every member of the EPFO, that helps an employee to obtain and manage information related to their EPF account. An employee may have multiple Member Identification Numbers (Member ID) when they change employer, but the UAN remains the same.

UAN generation

EPFO assigns a unique UAN to every employee at the time of initial registration to the EPF Scheme by the employer. It can quickly be done on the EPFO employer portal, provided the employer has registered the establishment through Shram Suvidha Portal. To register an employee for UAN, the employer has to perform the following steps:

UAN generation

generate new UAN Number

1. Visit Government of India EPFO Homepage

generate UAN through EPFO Portal

2. Sign in to Establishment using establishment ID and password
3. Click on “Register Individual” tab in the “Member” section
4. Enter the employee’s details such as PAN, Aadhaar, bank details, etc.
5. Approve all details in the “Approval” section.

A new UAN will be generated for the employee which can be easily linked to the PF account. To avoid duplication, the employer needs to ensure that valid documents such as identity proof, address proof, bank details, and Permanent Account Number (PAN) are collected for registration during the employee onboarding, both in the form of soft copy and hard copy for future reference. In case an employee already has a UAN, they just have to let the new employer know of their existing UAN.

It is the duty of the employer to inform the employees of their UAN number. But in case they do not, an employee can obtain their UAN with their Member ID, PAN, Adhaar from the EPFO portal by following the steps below:

1. Visit Member Home

UAN status

2. Click on the link “know your UAN status”
3. Enter the required details (PAN or Aadhar or Member ID)
4. Click on “Get Authorization Pin” to get an OTP on the registered mobile number.
5. Enter OTP to receive SMS that will include the UAN and its status

UAN Activation

An employee can perform UAN activation at the UAN member portal by following the steps below:
1. Visit the UAN eSewa portal
2. Click on the link “Activate UAN”

UAN Activation3. Enter the required details (PAN or Aadhar or Member ID)
4. Click on “Get Authorization Pin” to get an OTP to the registered mobile number.
5. Enter OTP and click on Activate UAN to make UAN active.

Once the UAN activation process is completed, the member will receive a password in their registered mobile number which can be changed as per their choice.

Using the UAN as user id and password a member can log in to MEMBER e- SEWA to avail the EPF passbook service. The UAN passbook service lets the member keep track and manage their EPF balance from the comfort of their home.

Linking Adhaar to UAN

Online procedure:
1. Visit Member Home
2. Sign in to the MEMBER e-SEWA using UAN and password
3. Select “KYC” under the “Manage” tab
4. Select the option for “‘Aadhaar’”
5. Enter the required details (name and Aadhaar Number)
5. Click “Save”
The process of Aadhaar link is completed when “verified” status is shown next to the Aadhaar number.

Offline procedure:

The offline procedure of linking aadhar to UAN is by visiting any of the EPFO’s branches or Aadhaar CSE (Common Service Centre). There, the member needs to submit a request form with a self-attested copy of their Aadhaar card. Upon verification, it will be done which shall be confirmed by a notification to the registered mobile number.

EPFO has come a long way since its inception in 1952. It has taken various steps along the way from providing a social security service to making EPF claim settlement easier, and UAN is one such significant step.

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